The Bookkeeper is a part-time position responsible for handling the daily financial recording and reporting of Habitat for Humanity of Greater Newburgh. This position works alongside the Executive Director and Operations Manager to enter and report the affiliate’s financial accounting and transactions of the organization. This position works with staff to insure all expenditures are reviewed and assist the Board of Directors and Finance Committee to insure accurate financial integrity.
- Assist with coordination of annual audit and statutory non-profit reporting requirements including but not limited to the fling of the 990 and CHAR 500
- Alongside Executive Director, Operations Manager, and Board, monitor and implement audit recommendations progress as shown in management report, as necessary
- Participate in formation of strategic and long-term organizational financial plans
- Adhere to system of internal controls and reporting to better integrate financial data and processes affiliate-wide, including those for receipt of revenues, costs, payables , receivables, program budgets and actual expenditures
- Coordinate with Development Manager to reconcile donor data base with financial data base
Committees and Reporting
- Update and generate financial reports on a monthly, quarterly & yearly and at the Executive Director and Operations Manager’s request
- Assist Executive Director, Operations Manager, and Construction Manager in monitoring and interpreting cash flow and predicting future trends
- Attend Finance Committee meetings and liaise accordingly
- Prepare ad-hoc reports upon request from Executive Director, Operations Manager, and Finance Committee
- Attend Finance Committee, Board and Executive Committee meetings when directed by Executive Director
- Review expenditures and predictions of activities or projects for annual budgets
- Accurately estimate, track and control building costs, including relevant overhead. Participate in the creation of budgets for each construction project
Homeownership Program Support and Mortgage Oversight
- Coordinate the recording of mortgage satisfactions
- Record mortgage receivables
- File quarterly sales tax for the ReStore
- Record ReStore revenue
Grant Development and Reporting
- Generate relevant financial reports for grant preparation and reporting as needed
- Receive and verify invoices, enter invoices for payment, prepare checks for signatures and prepare for mailing
- Review, confirm, and post all transactions to the accounting system
- Maintain a filing system for all financial documents
- Procure credit from vendors for materials acquisition
- Maintain the insurance policies of the affiliate, including General Liability, Workers Comp & Disability. Maintain current records of construction projects and completion dates. Completing yearly review and analysis on policies and assets
- Prepare and document funds connected to HFHI tithing program
- Handle month-end & year-end closing activities
- Ensure the confidentiality and security of all financial information
- Keep up to date on changes in financial regulations and legislation
- Perform background checks
- Perform DMV record checks for organizational vehicles
- File DOT documentation
Skills and Experience
- Bachelor degree in Accounting/Finance or equivalent.
- 4-5 years of experience in the same role and responsibilities
- Experience in non-profit finance & accounting practices a plus
- Experience in construction and cost allocation preferred
- Proficiency in Microsoft Word, Excel, PowerPoint & Outlook
- Sound knowledge of accounting software and accounts payable, accounts receivable, general ledger, and internal control. Individual should be able to perform each essential duty and all functions within the finance department
- Attention to detail and high level of accuracy
- Analytical and problem solving skills
- Month end closing and reconciliation
- In-depth knowledge of local accounting / tax regulations and registrations requirements.
- Demonstrate skills in dealing with Tax office, Auditors and other regulators.
- Ability to work effectively with volunteers.
- Understands the Habitat for Humanity mission and has the desire to promote it
- Values a team-oriented approach to decision making and problem solving
- Works effectively both individually and in a team environment
- Demonstrates organizational and follow through skills
- Exhibits attention to detail and follow through
- Exercises excellent judgment
- Works with integrity and credibility
- Ability to maintain confidentiality concerning financial and employee files
- Communicates effectively with people of diverse backgrounds and income levels
- Provides and receives feedback constructively
- Ability to work in an office environment
Please send resume with cover letter to email@example.com
Construction Crew Leader AmeriCorps
As a Construction Crew Leader, you are integral to our goals of building more homes and better neighborhoods and communities throughout our service area. Your primary responsibility will be to assist with hands on construction tasks including, but not limited to, site prep, framing, roofing, finish carpentry, landscaping and clean up. Additionally, you will lead small groups of volunteers, providing them with on-site orientations and safety talks and ensuring that they are well-employed while on work sites. On occasion, you may participate in larger community projects or affiliate events.
Please Note: while construction experience is helpful, it is not required.
- 18 years of age or older
- U.S. citizen, national, or lawful permanent resident
- High school diploma or GED equivalent (or agree to work towards one while serving)
- Driver's license
- Ability to be on one’s feet for extended periods of time, often on rough and uneven terrain
- Ability to lift at least 50 lbs. on a regular basis
- Ability to work on ladders and heights of up to two-stories
- Ability to work in varying weather conditions – sites are often not heated during winter and not air-conditioned during summer
- A second language is highly desirable, with preferred languages being Spanish
- Ability (or willingness to learn) to drive large pick-up trucks
- Experience with power tools
- Experience working with volunteers or teaching/group facilitation experience
- Microsoft Office Suite (especially Word/Excel)
- Ability to work with a diverse group of people
- Detail oriented and highly organized
- Strong written and verbal communication skills
Benefits of Service:
- AmeriCorps National living allowance of $13,732 (paid over the full 46.5 weeks of full-time service)
- Segal Education Award of $5,920 (upon successful completion of service) – lifetime maximum of 2
- Affordable Care Act compliant health care plan (Habitat pays the monthly premiums)
- Student Loan Forbearance (if eligible)
- Child Care Benefits (if eligible)
- 10 personal/sick leave days
- Approx. 10 holidays (dependent on service location)
- Member Assistance Program (MAP) – offers free services, such as counseling and financial planning resources
What’s in it for you?
At the end of the service year, you will recruit and/or manage 750 volunteers in the building, rehabilitation, or repair of homes. You will participate in two (2) community outreach events and Neighborhood Revitalization projects, plus help us complete four (4) new builds, five (5) Critical Home Repair projects, and six (6) rehabs, in direct service of 15 families, including one (1) individual who is a veteran, active military, or their family members. Additionally, you will gain enhanced skills in communication, leadership, delegation, team-building time & project management, construction and safety.
Apply online here.
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